Auto Shop App
Scheduling, estimates, approvals, parts, invoicing and payments in one place. Service and auto body, with your workload and your revenue current as the day runs.
| Operation | Hrs | Amount |
|---|---|---|
| Front brake pads and rotorsBook time Licensed labor guide | 2.40 | $492.00 |
| Brake fluid exchangeShop actual Your last 31 of these | 0.60 | $123.00 |
| Part | Qty | Amount |
|---|---|---|
| Brake pad set, frontNew · OEM | 1 | $184.60 |
| Brake rotor, frontNew · Aftermarket | 2 | $221.80 |
| Brake fluid, DOT 4New | 1 | $38.00 |
✓Authorized by the customer on their own phone at 8:42 AM. Nothing over estimate.
Sample document. Every figure above is a sample; the structure is not.
Compliance
All eight requirements of the strictest repair code in the country, generated onto every estimate and invoice rather than remembered.
On every estimate and invoice, with the business name. ARD, in California.
In language a customer can read, rather than a line of shop shorthand.
New, used, rebuilt, reconditioned, OEM or aftermarket. Required on the line.
Parts, then labor, then tax, then the total. Never rolled into one number.
Signed and recorded before anybody picks up a wrench. It gates the job.
Captured again the moment a job runs past the estimate it was approved at.
That the car may not go back together, what reassembly costs, how long it takes.
Its own authorization, its own estimate and its own invoice, separate from the repair.
Reference: Bureau of Automotive Repair, Write It Right.
Labor hours
Licensed book time and your shop's own measured hours stay marked apart, on the screen and in the record. One can never print as the other.
Front brake pads and rotors
Book timeBrake fluid exchange
Shop actual×
labor_basis = shop_actual cannot render in the book-time column
of a regulated invoice. A constraint, not a warning dialog.
An industry average a shop can edit is not book time. Neither is an hour a model guessed from a photo.
The production board
Mechanical repair, body and paint all run on the same board — each with the stages that kind of work actually has.
| RO | Vehicle | Customer | Tech | In status | Flags |
|---|---|---|---|---|---|
| Awaiting dispatch | |||||
| 4826 | 2021 Audi Q5 | Okafor | — | 2d 04h | Waiting |
| 4829 | 2018 Mini Cooper S | Trejo | — | 06h 12m | |
| In diagnosis and inspection | |||||
| 4821 | 2019 BMW X3 | Marquez | D. Ruiz | 01h 38m | |
| Awaiting customer approval | |||||
| 4818 | 2016 Porsche Macan | Nguyen | D. Ruiz | 04h 55m | Sent · 2 views |
| Awaiting parts | |||||
| 4809 | 2020 Mercedes GLC | Barrett | K. Lam | 5d 11h | PO 2214 |
| RO | Vehicle | Customer | Tech | In status | Flags |
|---|---|---|---|---|---|
| Check-in | |||||
| 7714 | 2022 Toyota RAV4 | Alvarez | — | 3d 02h | Towed in |
| Teardown and blueprint | |||||
| 7702 | 2019 Honda Accord | Pham | R. Solis | 09h 20m | Disclosed |
| Awaiting insurer | |||||
| 7688 | 2020 Ford F-150 | Whitfield | R. Solis | 6d 18h | Supplement 2 |
| 7691 | 2017 Nissan Rogue | Castillo | — | 1d 07h | Storage day 4 |
| Parts hold | |||||
| 7675 | 2021 Chevrolet Equinox | Obi | M. Duarte | 2d 09h | Blend panel |
Swipe the board sideways for tech, dwell and flags.
Every bay, every promise time, and what each car is waiting on. No walking the lot to find out.
How long a car has been in a stage, not just how long it has been here. The job parked since Tuesday stops hiding inside cycle time.
Assignment and status change on the row itself, without a conversation across the shop floor.
Adjuster, claim number and deductible on the car they belong to, not in somebody's inbox.
Days on the lot and what has accrued, ready to bill instead of reconstructed from memory.
A tow carries its own estimate and invoice, and cannot be marked loaded without the authorization.
Automotive Intelligence
Write-ups drafted from your own catalog and the photos your technicians already take. Nothing reaches a customer or a carrier until a person accepts it.
Inspection · left front · RO 4821 AI draft
Outer pad measures 2 mm. Metal to metal is close, and the rotor face is already scored. Photo attached.
✓ Accepted by A. Ruiz at 8:51 AM, and recorded.
The mark stays until a person clears it, and who cleared it is part of the record. A drafted hour never becomes book time.
Productivity and revenue
The estimate goes to their phone and they sign it there. You can prove what was sent, and when it was opened.
One parts list per car, orders to your own vendors, cores and inventory tracked against the job.
Clocked against flagged, by technician and by job, with a payroll export at the end of it.
Invoices, payments, aging and statements. Only the people you name can take money, and every action is logged.
Invoiced, collected, outstanding, average RO and closing ratio. Every figure opens the list behind it.
Every screen in both, per person. What a customer receives comes from the customer's own record.
Editions
Mechanical and collision, on one system. Unlimited users, no setup fee.
For Service / Repair Shops
mechanical and general repair
Auto Body and Paint
collision, paint and insurance work — with everything in Service included
No. Carriers assign through CCC and you keep it — insurers assign through it and we will never ask you to give that up. Owning everything downstream of that estimate is the whole design.
No. It is built to California's standard because that standard is the strictest in the country. Those requirements are good practice in any state.
Per shop, never per seat, and quoted on the call once we have seen how many cars you move.
They keep landing in your account. Square, a terminal from your bank, cash or a cheque all keep working, and the payment is recorded against the invoice.
Yes, at any time. Cancelling stops the next charge and never deletes a record, and you can export everything on the way out.
Tell us how your shop runs, and we will show you Auto Shop App on your own cars. Twenty minutes, no slides.